Academic Service Fees

Campus Housing Fees

Other Fees

Payment Policies
Upon registration, the student becomes financially responsible for tuition charges and fees. Withdrawing from classes during the semester or term does not relieve any financial obligations the student has to the school. Grades, degrees, transcripts, and honorable dismissals will be withheld from all students who have not satisfactorily settled all financial obligations to the Seminary; neither will such students be allowed to participate in graduation ceremonies.

Approved and/or pending financial aid scholarships or grants will be calculated into the payment amount owed by the student for the semester or term. If a student has additional scholarships or grants, the Financial Aid Office must be notified prior to the calculation of tuition payments.

Payments may be made by check or by a major credit card (Visa, Mastercard, American Express, or Discover). Credit card payments up to $1000 are subject to a $25 processing fee; credit card payments over $1000 are subject to a $50 processing fee.
For the fall and spring semesters, seminary students have two payment options; see Catalog for details.

The Seminary reserves the right to request the withdrawal of a student at any time if the student’s financial accounts are not kept current or if payment arrangements have not been satisfactorily made. Nonpayment of an account will result in the addition of interest/collection charges with the delinquent account being turned over to a collection agency.   

Payment Plan Agreement Form

Refund Policies
Withdrawal from the Seminary
If a student withdraws from the Seminary prior to the drop/add deadline in a given semester or term, a refund of tuition will be made except for $100, which will be retained to cover the cost of enrollment. After the drop/add deadline, refunds of tuition for withdrawal from the Seminary will be made in accordance with the applicable schedule for refunds governing courses from which one has withdrawn, as described below. Refunded monies will be allocated in the following order of priority: FFEL programs, institutional funds, and direct student payments. Once the semester or term has begun, no fees are refundable regardless of the reason for withdrawal. No refund for tuition, room, board, or fees will be made to a student who is asked to withdraw for academic or disciplinary reasons. Written notice of withdrawal should be submitted to the Dean’s Office.

Withdrawal from Courses
If a student remains enrolled in the Seminary but withdraws from a course after the drop/add deadline, refunds of tuition will be made on the basis below. Once the semester or term has begun, no fees are refundable regardless of the reason for withdrawing from a course. Once the course has met, refunds of tuition will be made on the following basis:

Time of Withdrawal (Fall Semester)                    Percentage of Tuition Refunded 
              Up to September 30                                               80%
              October 1-30                                                        40%
              November 1-30                                                      20%
              After November 30                                                 0%

Time of Withdrawal (January Term)                    Percentage of Tuition Refunded 
              Week One                                                             80%
              Week Two                                                             40%
              Week Three                                                           20%
              After Week Three                                                   0%

Time of Withdrawal (Spring Semester)                Percentage of Tuition Refunded 
              Up to February 28                                                  80%
              March 1-31                                                            40%
              April 1-30                                                              20%
              After April 30                                                         0%
                                                                                                       
Time of Withdrawal (Summer Term)                   Percentage of Tuition Refunded 
              Up to June 20                                                        80%
              June 21-July 15                                                      40%
              July 16-August 15                                                   20%
              After August 15                                                      0%

Note: If a student withdraws from a course after the drop/add deadline, his or her transcript will show a “W” for the course, rather than having the course be completely removed from the transcript. This will ensure that, for loan purposes, we can verify that the student had indeed registered for the course and then withdrew on a particular date. This provision is necessary to meet Federal loan regulations.

Students who withdraw from a class or from the Seminary prior to the end of the semester will forfeit their scholarship or grant funds per hour or per semester.

Additional Registration Policies

Academic Counseling: An important focus of the program of Erskine Theological Seminary is that each student should have access to advice and counseling throughout his/her academic career. Each program of study has a faculty director who can assist students in planning their course of study. The Registrar is responsible for clearing all students for graduation. Prior to or early in the senior year, every senior should meet with his/her program director to outline his/her remaining academic requirements for graduation. Please see the detailed information on academic advising earlier in this Catalog.

Academic Load: A normal course load (full-time) during the fall and spring semesters is 12 hours; the maximum course load is 15 hours per semester. The normal course load in the January term is three hours; the maximum load is six hours, although students are discouraged from taking six hours unless they are taking one or both of the modular M.Div. courses. The maximum academic load for the summer term is nine hours. Overloads may be granted by the Dean of the Seminary in exceptional cases. All courses (in-class, directed studies, independent studies, and EDEN courses) count toward the maximum permissible load in a given semester or term.

Course Withdrawal: At any time after the drop/add deadline, but prior to the final day of class, a student may withdraw from classes without academic penalty. In case of withdrawal, regulations pertaining to refunds apply. Withdrawal from a class is valid only when the student has properly completed a withdrawal form and the Dean and Registrar have processed the form. Students will be considered enrolled in a class until such withdrawal procedures have been completed. Students who are contemplating withdrawing from a required class should recognize that when they re-take that class later, they will not be eligible for financial aid of any kind (including Federal loans) for that class. Courses from which a student has withdrawn will remain on the student’s transcript as a “W” (Withdrawal). In order to maintain satisfactory academic progress, students may have no more than 20% of courses for their degree program listed as “W.”

Chapel Attendance Policy: Chapel attendance is required for all students (except those in the M.C.M., Th.M., and D.Min. programs) who attend classes on Tuesday, Wednesday, and/or Thursday mornings or afternoons during the fall and spring semesters on the Due West campus. Any student who fails to attend the required number of chapels will incur a fee on his/her billing statement for each unattended chapel. No make-ups are allowed, and no exceptions are granted to this policy. When chapel services are canceled by the seminary administration, the total number of required chapel services for the semester will be reduced accordingly.
If a student attends 24 chapels in a given semester, he/she may register the last week of that semester for 0.5 elective credit hours. He/she will submit a completed drop/add form to the Registrar’s Office indicating the appropriate course number (WP 781, 782, etc., in sequence depending upon previous chapel credits earned). The student’s account will be billed accordingly for 0.5 hour at the current tuition rate. A maximum of three hours (six semesters) total credit is allowed over the course of the student’s seminary career.

Residence Requirement: According to accreditation regulations, all students must complete one year of work in residence. “One year of work” is defined as one-third of the M.Div. (a three-year degree) or one-half of the two-year degrees. The sole exception to this is that Th.M. students must complete all of their work in residence. Thus, the number of hours that must be done in residence for each degree is as follows:

M.Div. w/ conc. (102 hour)                                   34 hours
M.A.T.S.                                                             33 hours
M.Div. (90 hour); M.A.C.M., M.A.E.M., M.C.M.          30 hours
M.A.P.M.; Th.M.                                                  24 hours
D.Min.                                                               18 hours

Generally speaking, “in residence” means at the Due West campus, although directed studies, independent studies, and courses taken in residence at another institution and transferred to Erskine (or taken via cross-registration) also count toward the residence requirement. Courses taken at extension centers or by EDEN do not count toward the residence requirement.

For additional Information, please consult the catalog which is available online at www.erskine.edu/seminary.